Terlizzi Photography - Privacy Policy

Last Updated: October 26, 2023

Terlizzi Photography ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and disclose personal information when you interact with our business, whether through our website [Insert Website Address Here], email communications, phone calls, in-person meetings, or during photography services.

1. Information We Collect

We collect several types of information:

  • Contact Information: Name, email address, phone number, mailing address, company name (if applicable). This is collected when you inquire about our services, book a session, or communicate with us directly.

  • Booking & Session Details: Date, time, location, and details of your photography sessions, including the purpose of the shoot, specific requests, and any relevant notes.

  • Payment Information: We collect payment information (credit card details, billing address) through secure third-party payment processors (e.g., Stripe, PayPal). We do not directly store your full credit card information.

  • Photographs & Video Recordings: The images and videos we create during a photography session are the primary data we collect as part of our service. This includes identifiable images of you, your employees, or others present during the shoot (with consent – see Section 3).

  • Website Usage Data: We may use cookies and similar technologies to collect information about how you interact with our website, such as pages visited, time spent on site, referral sources, and device information. (See Section 6 for more details.)

  • Communications: Records of communications between us (emails, phone calls, messages).

2. How We Use Your Information

We use your information for the following purposes:

  • Providing Services: To fulfill your photography requests, schedule sessions, and deliver finished photographs/videos.

  • Communication: To respond to your inquiries, provide updates on your session, and communicate important information.

  • Billing & Payment Processing: To process payments and manage invoices.

  • Client Relationship Management: To maintain records of our clients and their preferences for future interactions.

  • Marketing (with Consent): With your explicit consent, we may use photographs from your session for marketing purposes (e.g., on our website, social media, portfolio). (See Section 3)

  • Website Improvement: To analyze website usage and improve the user experience.

  • Legal Compliance: To comply with applicable laws and regulations.

3. Consent & Your Rights Regarding Photographs/Videos

  • Model Release: For any photographs or videos intended for public use (marketing, portfolio display), we will require a signed Model Release form from all identifiable individuals in the images/videos or their legal guardian if they are minors. This release clearly outlines how the images/videos may be used and your rights regarding that usage. You have the right to refuse signing this release without penalty affecting the delivery of your contracted photography services.

  • Client Approval: Before using any photographs or videos from your session for marketing purposes, we will obtain your explicit approval (separate from the Model Release).

  • Right to Withdraw Consent: You have the right to withdraw your consent at any time for the use of your images/videos in our marketing materials. Please contact us (see Section 9) to request withdrawal of consent.

  • Data Minimization: We only collect data that is necessary for the purposes outlined in this policy.

4. Data Sharing & Disclosure

We may share your information with:

  • Third-Party Service Providers: We use trusted third-party service providers (e.g., payment processors, website hosting companies, cloud storage) to help us operate our business and deliver services. These providers are contractually obligated to protect your information.

  • Legal Requirements: We may disclose your information if required by law or legal process (e.g., a subpoena).

  • Affiliates: We may share data with affiliated businesses for the purpose of providing services, but only under strict confidentiality agreements.

We will not sell, rent, or trade your personal information to third parties without your consent.

5. Data Security

We take reasonable measures to protect your information from unauthorized access, use, and disclosure:

  • Secure Storage: We store your data in secure environments with appropriate physical and technical security measures.

  • Data Encryption: Sensitive information (e.g., payment details) is encrypted during transmission and storage.

  • Access Control: Access to your information is limited to authorized personnel only.

  • Regular Security Assessments: We regularly assess our security practices to ensure the protection of your data.

However, no method of data transmission or storage is completely secure. We cannot guarantee absolute security.

6. Cookies & Website Tracking

Our website may use cookies and similar technologies (e.g., Google Analytics) to collect information about your browsing activity. This information helps us:

  • Understand how visitors use our website.

  • Improve the user experience.

  • Track website performance.

You can control cookies through your browser settings. Most browsers allow you to block or delete cookies. However, blocking cookies may affect certain features of our website. We do not use tracking cookies that identify you personally without consent.

7. Data Retention

We will retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. This includes:

  • Booking Records: We typically retain booking records and session details for [Specify Timeframe - e.g., 7 years] for accounting and legal purposes.

  • Photographs/Videos: We will retain the delivered photographs/videos as long as you maintain a relationship with us or until you request their deletion (subject to any contractual obligations).

  • Marketing Data: If you have consented to marketing, we will keep your data until you withdraw consent.

8. Children's Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect personal information from children without parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately (see Section 9).

9. Contact Information

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal information (e.g., access, correction, deletion, withdrawal of consent), please contact us:

Terlizzi Photography [Your Business Address] [Your Email Address] [Your Phone Number]

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the updated policy on our website and/or sending you an email notification. The "Last Updated" date at the top of this policy indicates when it was last revised.